Based on the method explained above of using categories to isolate high-volume repairs, you’ve identified that you are spending an obtuse amount of money repairing roof leaks.īut wait, do they all need to be replaced? A quick glance at a breakdown of roof leaks using geo-mapping* may indicate which buildings to focus on. Otherwise referred to at Geo-mapping, this is a very powerful way to consume and articulate the frequency of repairs to specific buildings or addresses. It might be that a capital project for roof replacements is in order. As an example, if 30% of your 150 requests are roof leaks, and you are outsourcing those repairs, take a look at what you are spending with that vendor(s). Over the course of a year, or even just 6-months, there is a lot of harvest-able information when budget-time rolls around.Įxport them into a spreadsheet pivot table and see what categories of requests you have the most frequency of, then dig a little deeper. Add another ~50 on top of that if your sites track make-ready activities or preventative maintenance. Analyzing and sorting work-orders/service-requests by maintenance category (some systems refer to this as “tagging”) can provide a treasure-trove of information during the budget process.īased on multifamily industry data, the average 300-unit property generates average of 150 resident service requests per month.
#Multi family cashflow spreadsheet software#
Most property management software tools do a very good job of enabling categorization of requests. Here are four of our favorite areas to dig in: OK, enough of the doom and gloom – so how can maintenance data help?ĭata collected within your maintenance operations can be a hidden gem when it comes to the overall condition or staffing of your property from a maintenance perspective. In other words, back to the drawing board…
It is most often followed by upper management/C-level/board review and in many cases, the dreaded word – CUTS.
Then, if that wasn’t bad enough, the budget proposal is just the first step. Off-sites, bootcamps, late nights, endless spreadsheets, stacks of reports for filter through…ugh.Ī thorough, well-crafted budget often requires us to step outside of our comfort zone and deal with personnel issues and other things that personally impact people we work with/for. For multifamily managers, budget season typically is not the highlight of their annual calendar.
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